Checks by Fax Software

A common scenario would be to take a check by phone from your customers, this could be either an inbound or outbound call, depending on your business. While on the phone, you will take your customer’s name and/or company name and address which is printed on their check. The customer may also give you an optional check number. You will also need the 9 digit routing number and the account number printed on the check. Finally, the check amount must be agreed upon during the transaction.

All businesses can benefit from taking checks by phone. Check drafts have been in use since the early 1990s, and CHAX is a pioneer in this industry. Many businesses can use CHAX to take checks by phone from customers, tenants, patients, clients, policy holders, and even B2B (business-to-business).

Accepting checks by phone is the easiest and most popular method to use CHAX with. You can take debt collections, accept payment for goods or services, and cater to customers or businesses who do not use credit cards. Just enter info, print, and deposit. No transaction fees, no recurring fees.

Check by phone is an inexpensive and secure method of transferring funds. Taking checks by phone, fax, or online do not require a signature. The draft checks that you deposit are just like regular checks: without discount fees, charge backs, or lease fees. By comparison, a mailed check could possibly get lost in the mail or stolen.

Generally speaking, the length to clear and process a check (or check by phone) usually takes about two business days (or 24 to 48 hours) from deposit. In some instances, the check clearing will take up to five business days for the bank to receive funds. How long a check clears will depend on several factors, including your account status, the payer’s account status, and the check amount.

Since all checks created with the CHAX check by phone system are regular bank checks, they can be deposited using mobile banking apps or teller capture check scanning machines. There is no difference to the deposit checks.

Yes, printing checks with your own printer is perfectly legal. Using Check by phone, check by fax and check by online software and services are also completely legal. You must, however, use special paper used for check printing.

More commonly named “Draft Check” or pre-authorized paper bank drafts have been in use in the industry since the early 1990s. The main requirement for Draft Checks is that you need written or verbal pre-authorization from the primary checking account holder. After acquiring the pre-authorization, the banks will only need to see a stamp saying that the check was pre-authorized.